Topic Covered -

1. SAP Internship Program Session 2 Update

2. Internship Batch Program Management and Team Roles

3. Document Storage, Sharing, and Cotton Industry

4. Cotton Industry Knowledge and Roles

5. Cotton Processing and Quality Control

6. Cotton Export Business and Company Logistics

7. Company's Cotton Ginning Factory Processes

8. Logistics and Warehousing Operations Discussion

9. Parminder's Cotton Quality Control Overview

10. SAP Knowledge Gain and Team Experience

SAP Internship Program Session 2 Update

parminder led the second session of the SAP internship program, focusing on the Cotton Industry Project for RJ Cotton's Private Limited. He assigned videos to the team in the previous session to familiarize them with the business requirements and gathering processes. parminder and neha, the project lead, discussed the progress of the internship project, with the team having decided on the project's slogan and logo. The team structure was also discussed, with parminder emphasizing the importance of team bonding. parminder requested that neha clarify the project's name and details in the next meeting.

Internship Batch Program Management and Team Roles

neha and Gaurav were assigned as the program manager and project owner respectively for an upcoming internship batch. parminder clarified the roles of the product owner, local deployment team, key users, and business users. neha led the discussion on assigning team leads for various departments, and parminder requested the addition of Emily as a QM Consultant and confirmed the inclusion of Rupali. parminder also discussed the structure of the project team, the absence of a Basis Consultant, and the scope and structure of data migration projects. Vasanth inquired about the availability of an MDG team and instructions for MVG sessions, which parminder directed him to request via email.

Document Storage, Sharing, and Cotton Industry

parminder and neha discussed the storage and usage of documents for their ongoing project. It was established that neha would be granted access to specific folders containing project-related data and that all documents should be in either Word or PowerPoint format and created using provided templates. parminder confirmed the use of Google Workspace and Microsoft Teams for document sharing and emphasized the importance of adhering to document naming guidelines. Furthermore, parminder led a discussion about the cotton industry project, highlighting the importance of understanding the industry prior to sessions and instructing the team to prepare questions for the fit and gap workshop.

Cotton Industry Knowledge and Roles

parminder, originally from Rajasan, India, shared his knowledge of the cotton industry, particularly the production process from seed to bale. He introduced Gorav, who has in-depth knowledge on specific ERPs for the cotton industry. parminder and Tushar clarified the role of RJ Cotton in the process, which is purchasing cotton from farmers and middlemen rather than production. Questions from participant Abhishek were addressed, particularly about the extraction of oil and seeds from cotton, and the term 'cotton gin' was explained.

Cotton Processing and Quality Control

Tushar explained the cotton processing method using a 'cot engine', which includes the use of various machines such as a 'Rad Buster', an 'Auger', and the 'Jen Jen Stance' for ginning and separating lint from cotton. parminder sought clarification on certain aspects and emphasized the importance of the inspection process. The team also discussed the random sampling of bales for quality control, batch production, and the transportation of cotton. Bhagyashree raised a concern about cotton transportation, which was addressed by parminder.

Cotton Export Business and Company Logistics

Parminder explained the logistics of the cotton export business. The discussion covered four companies under RJ Cotton Private Limited: Kaviri Exports, Krishna Cotton, DDPN, and Mundra. Kaviri Exports handles exports only, while Krishna Cotton, DDPN, and Mundra are involved in both domestic and international sales. Parminder also noted that ginning, the process of separating cotton fibers from their seeds, is done in various countries including the US, Egypt, and the UK. Supriya confirmed that the cotton is exclusively exported from India.

Company's Cotton Ginning Factory Processes

Parminder explained the manufacturing processes at the company's three cotton ginning factories: Wardha, Sirsa, and Batinda. Wardha, owned by DDPL, has three ginning lines, an oil line, and stores bales, oil, and scrap. Sirsa, owned by Tilson, has one ginning line and outsources oil production. Batinda, owned by Tanzan, has two ginning lines and one oil line. The company also has warehouses in Jalna and Tanzan where bales, oil, and scrap are stored.

Logistics and Warehousing Operations Discussion

Parminder explained the company's logistics and warehousing operations, focusing on the export and domestic sales of their products. Parminder highlighted three main warehouses, each belonging to different entities, and how materials flow between them and to their respective customers. The company also buys materials from various vendors for quality control before sending them to customers. Vijaya clarified the names of the four legal entities involved in the operations, while Pooja asked about the quality checks conducted during the production and buying process.

Parminder's Cotton Quality Control Overview

parminder explained the quality control process for the company's cotton product, emphasizing the importance of moisture and length checks. He also provided an overview of India's position as the second-largest producer of cotton and the parameters used to test cotton quality. parminder further detailed the different stages of cotton processing, the methods of trading cotton, and the purchase and sale processes. He assigned the team to review a document detailing these processes and to come to the next session with any questions. parminder also stressed the importance of identifying and noting business requirements for the project model and asked the team to prepare their questions for the business, based on the requirements and the videos they have studied.

SAP Knowledge Gain and Team Experience

Ashwin proposed a swap of roles with Margishri to gain more knowledge about SAP. parminder suggested that team meetings would be the best place to discuss such changes and that Ashwin should express his preference for the EWM or TM program. parminder also addressed Bhagyashree's concerns about her team's lack of guidance and experience, particularly in the TM module, and outlined two options for her to gain the necessary experience. The team also discussed the importance of commitment in decision-making, the need for understanding and handling business scenarios, and the use of a project portal for clarification of business requirements.